5. Go Wireless and Hands-Free
Content from a laptop, tablet, or phone is typically the centerpiece of any meeting whether you connect work teams in a video conference or hold a meeting amongst people located in the building. If designed correctly, most meeting rooms will accommodate either a single or a few HDMI cable connections for your laptop, typically with a flip-top built into the table or at least a plate on the wall.
While the hard cable connection should be a staple of any meeting room, it often poses limitations and challenges. First, only one person at a time can show their screen. Then there is the awkward distraction of passing the cable around to allow someone else to share or of having to switch seats with someone because you are sitting too far from the flip top for the cable to reach. Further, HDMI cables only natively connect to your laptop. If you want to connect a tablet or phone, you’ve got to have a special adapter on hand.
We’ve all become so used to connecting our phones to Bluetooth to hear music or make phone calls, why not expect to do the same to share content? That’s where the wireless presentation system comes in. Wireless presentation systems simplify linking content to the screen. These systems allow everyone in the room to connect their laptop, phone, or tablet using either a downloaded app or the native screen sharing capabilities already built into Windows, MAC, Android, and iOS devices.
Beyond simply removing the limitations, clutter, and distractions caused by passing cables around and looking for adapters, wireless presentation systems can offer a host of enhanced features. For instance, everyone in the room can connect and share their screen, multiple screens can be seen at once, and team members in other locations can also connect and share. Plus, when the room is not in use, the wireless presentation systems can display informational and emergency messages on the screen if necessary.